HopSkip recently asked over 100 planners, "how do you communicate cost savings to your stakeholders or clients when booking events?" Close to 75% of planners responded they track and communicate event cost savings via email and spreadsheets.
Meeting and Event Planners and Experience Creators have a lot on their plate. In addition to managing every last detail of an event, they are responsible for ensuring that the event comes in on budget while creating an incredible experience for their stakeholders. This can be a daunting task, especially if the event is large and complex, and it can be very time-consuming if done manually.
Why tracking and communicating costs via emails and spreadsheets is risky
Why use hotel event sourcing software?
Harness the power of cost comparison
Gain visibility into hidden costs
Manage your sourcing history in one central secured location
Unlock and communicate cost savings
Share proposal details securely with your stakeholders
What does a hotel event sourcing platform actually do?
HopSkip, a hotel meeting and event sourcing platform, does all the hard work for you so you can focus on what you do best - planning incredible experiences!
HopSkip empowers planners to streamline cost tracking from over 120,000 hotels, request and compares proposal, and calculate the total event cost with just a few clicks of a button. This saves you countless hours while eliminating security risks and the potential for inaccurate reporting due to human error.
HopSkip collects, calculates, and compares the total projected cost submitted in each hotel's proposal for you in your proposal dashboard. As your hotel partners continue to submit proposals, the HopSkip platform tracks all of your event's costs in one place.
This way, you always know where you stand financially throughout the sourcing process without having to sift through emails to find PDF attachments and then manually add up costs from different hotels in spreadsheets.
HopSkip automatically generates reports that display your cost savings. These reports can be easily and securely shared with clients or stakeholders. They also show the amount of money you've saved over time.
You can track your cost savings in your Event Cost Savings Dashboard. As your hotel partners approve your requested concessions, you can watch your total event cost savings grow in real-time.
During the negotiation phase, you can measure your cost savings from proposed to contracted rates. You can also track your event savings over time across your entire organization. This empowers planners to demonstrate their value to internal stakeholders or clients.
You can track your cost savings in your HopSkip Event Cost Savings Dashboard. As your hotel partners approve your requested concessions, you can watch your total event cost savings grow in real-time.
During the negotiation phase, you can measure your cost savings from proposed to contracted rates. You can also track your event savings over time across your entire organization.
Conclusion:
Automating, tracking, and communicating event cost savings is a great way for meeting planners to save time and money and lower risk. Planners are not only able to leverage the power of cost comparison, but they also unlock the best possible deals for their events using HopSkip.
With all your sourcing records stored in one central location, it is easy to access and safe to share with your stakeholders.
So, if you're looking for a way to streamline your event planning process and put your cost savings on auto-pilot, sign up to HopSkip for free - and see for yourself!
Happy Sourcing!